The money lives inside the project.

It's the project's cash box: money in, money out, budget and the attached invoice, right where the team already works.

FAYOL finance screen with recorded income and expenses, category, due date, payment status and period totals

One entry, four things that matter

Go through the fields: the form comes with what a project bill really has.

And added to the whole company's cash, with no parallel spreadsheet to consolidate.
You see what's still coming in and going out before the month closes.
Search by name and see everything that has come in and gone out with that client or supplier, across all projects.
Each file is tagged: quote, contract, invoice, bank slip, receipt or proof of payment.
FAYOL shows what will come in before saving and warns you when the bill already exists: nobody enters the same invoice twice.

Every expense with its receipt alongsideEvery expense with its receipt alongsideEvery expense with its receipt alongsideEvery expense with its receipt alongsideEvery expense with its receipt alongsideEvery expense with its receipt alongside

How much of the budget is gone.

The question that always takes a spreadsheet is answered in the project tab.

0%
of the budget used: the bar turns amber
Paid expenses against the project's planned amount, in real time.
0%
used: the bar turns red
You see the overrun coming, not after the fact.

Next to the bar: what came in, what went out, the project balance and the total past due.

Approved hours go into the project's numbers

From logging the hours to them becoming cost, in three steps.

By project, task and day, or with the timer, which follows the person across screens and saves the entry when they stop.
Approving hours is a finance permission, not a project one. The screen separates what's pending from what's already approved and records who approved it.
Each project's approved hours sit next to that same project's budget and cost: labor stops being a loose number at the end of the month.

To be precise: FAYOL doesn't multiply hours by an hourly rate. You enter the labor cost and the hours sit alongside, so you can check the math.

The end-of-month questions

At month-end close, the job is to check, not rebuild.

Filter by project and the totals recalculate: how much came in, how much went out, what's left to settle and the balance, with budget usage alongside.

If the due date passed and nobody paid, the system itself marks the bill as overdue, every day, without relying on anyone to remember.

The table flags in amber whatever was marked as paid without any file. It's the list of what you still need to request from whoever paid.

The table exports to CSV with the filter applied, ready for Excel or your accountant.

Viewing, entering, importing and exporting are separate permissions: whoever shouldn't see the project's cost simply can't open the page.

Deadlines, scope and money on the same screen.

7 days free, no card. Create your workspace, enter an expense, attach the receipt and watch the budget usage move.

I have an account Get started